A fleet register of every piece of kit you hire out, each with its day rate, optional weekly rate, the deposit you normally hold and the branch or warehouse it is kept at.
Solution · Tent house, equipment & AV hire
Rental & Hire Business Software
For a tent house, equipment hirer or AV rental shop, 399Apps pairs Nidhi Rentals with Nidhi Books for ₹798/month with unlimited users: a fleet register, bookings that can never double-book the same asset, a due-back board, returns with late days and damage, and a GST-correct hire bill with the deposit settled.
Best for: Tent houses and event rental, construction equipment hire, AV, sound and lighting hire, and camera and tool rental shops — any business whose kit goes out to a customer and comes back. If your orders are counted from a pool ("300 chairs and 40 tables") rather than named pieces, read the FAQ below first.
Unlimited users · cloud or self-hosted · prices exclude GST
What you get
One kit, one account, one set of data
Every app in this kit shares the same login and the same data, so your business runs as one system instead of a stack of disconnected tools.
One asset can never be out to two customers over overlapping dates — the database refuses the second booking, so two people at the counter cannot both promise the same generator.
A hire board the counter runs on all day: overdue, due back today, out now and coming up, on a phone or the counter PC.
Returns record the date, the condition and any damage; days late are worked out from the due date, never typed.
The finished hire becomes a draft invoice in Nidhi Books — hire at the item's own GST rate, extra days as more hire, damage as a separate no-GST line — and the deposit is marked refunded, adjusted or forfeited.
Why this kit
Built around how rental & hire businesses actually work
Two staff promised the same generator or PA system for the same wedding date, and you found out on the day.
Once an asset is booked for those dates, any overlapping booking is refused with a message — the check is in the database, so even two bookings at the same second cannot both succeed.
The bookings diary does not tell you what is overdue or what should come back today.
The hire board groups every hire into overdue, due back today, out now and coming up, with the customer, dates and agreed day rate on each line.
Settling up means working out late days, damage and how much deposit to keep by hand — and it ends in an argument.
The return records days late and damage separately, the bill puts them on separate lines with the right tax, and the deposit settle-up cannot keep more than you took.
Hire bills go out at a flat 18% because nobody is sure what rate applies.
Hiring goods out is taxed at the rate of the goods themselves, so the hire line uses the GST rate of the catalogue item in Nidhi Books linked to the asset — nothing is hardcoded.
FAQ
Rental & Hire Business Software — FAQs
Which apps are in the Rental & Hire kit? +
Two: Nidhi Rentals (fleet register, bookings, hire board, returns and deposits) and Nidhi Books (the item catalogue with HSN and GST rate, and the hire bill). Rentals needs Books — every asset links to a Books catalogue item and the hire bill is a Books invoice — so the two always run together.
How much does the rental kit cost? +
Two apps at the flat ₹399/app model — ₹798/month with unlimited users and no cap on how many assets or hires you record (prices exclude GST).
I run a tent house and my orders are "300 chairs, 40 tables and 2 shamianas" — does this count from my chair stock? +
No, and it is better to know that now. Each hire is one asset to one customer between two dates; Rentals does not count from a stock pool. Tent houses that use it register sets — for example "Chair set of 50" — as assets, which works for the generator, stage and lighting but is clumsy for loose chairs. If quantity-based booking is a hard need, a dedicated rental ERP such as Rentman or Booqable will fit better today.
We hire out JCBs and scaffolding to contractors. A machine came back three days late with a broken part — how is that billed? +
Record the return date and the damage. The three late days are worked out from the due date and go on the bill as extra hire at the same agreed day rate, taxed like the main hire. The damage recovery is a separate line with no GST, because it is compensation, not a sale. Then keep part or all of the deposit against it on the same screen.
Does the kit plan delivery trips to the venue or give my site crew an app? +
No. Rentals records the booking, the return and the bill. It does not plan delivery routes or give site staff a check-out app — put the site address and contact in the hire notes.
I rent out ACs to offices month after month with no fixed return date — is this the right kit? +
Probably not. Rentals is built for kit that goes out between two dates and comes back. An open-ended monthly rental billed on the same day each month fits the Subscription & Recurring kit, which runs recurring plans with automatic dunning and posts each bill to Nidhi Books.
Can I start with Nidhi Books alone and add Rentals later? +
Yes. Books is ₹399/month on its own for GST billing and accounts. Add Rentals when you want the fleet register and double-booking check; the pair is ₹798/month. Nothing is priced per user.
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Run your rental & hire business on ₹798/month
Unlimited users, GST-ready, cloud or self-hosted, no lock-in. Start with one app and add the rest as you grow.