Fees, notices and every school alert, sent on WhatsApp.
Parents don’t need another app. They already have WhatsApp. Your office runs the school from one app — fee invoices, reminders, receipts, circulars, attendance, bus and staff alerts all go out on WhatsApp, and parents, drivers and staff install nothing.
The demo is run on your own fee plan. Or call +91 99808 13847.
₹7,500
per school, per year
- Everything on this page included
- Priced per school, not per student
- No payment gateway and no gateway charge on fees
- Free demo before you decide
399apps for Schools is school office software where the office uses an app and everyone else — parents, students, drivers and staff — receives what concerns them on WhatsApp with nothing to install. It raises GST-correct fee invoices on a schedule, collects straight to the school’s own UPI with no payment gateway, sends receipts and a daily collection summary, and handles circulars, exams, PTM booking, absence alerts, school bus alerts and staff payslips. It costs ₹7,500 per school per year.
Eight things, one annual price
The office decides. WhatsApp delivers. Nothing reaches a parent, a driver or a staff member until someone in your office has switched it on.
- 01
No app for parents, drivers or staff
Everything arrives on the WhatsApp they already use. Only the office needs a login.
- 02
Fee invoices that send themselves
Fee plans raise invoices on schedule, GST-correct, with reminders on your own dates.
- 03
Paid straight to your UPI
The school's own UPI ID and QR on every invoice. No payment gateway, no gateway charges.
- 04
The day's collection by 7 pm
A collected, pending and overdue summary on the correspondent's WhatsApp, no report to open.
- 05
Circulars without group-chat chaos
Exams, PTMs, holidays and notices to the whole school, one class or one bus route.
- 06
Absence and bus alerts
Only the parents of absent students hear from you. Bus left, near your stop, dropped off.
- 07
Payslips on the driver's phone
Teachers, drivers, attendants, cooks and guards get pay and duty updates on WhatsApp.
- 08
Your office controls every message
One switch per alert, per channel. Nothing goes out until the office turns it on.
Two audiences, two tools
Only the people who manage the school need a login. A driver, an attendant or a guard should not have an app filling up their phone — one clear message at the right time is enough.
The office uses the app
Correspondent, accounts and fee counter, office admin. They set fee plans, raise and confirm payments, write circulars, mark attendance, run wages and decide which alerts are switched on.
Everyone else gets WhatsApp
Parents, students, drivers and attendants each receive only their own messages — their child’s fee, their route, their payslip. No storage used, nothing new to learn, and in English, Hindi or Hinglish as you choose.
School fee management software where parents don’t need an app
Most school management software assumes two things: parents will install a school app, and fees will run through a payment gateway inside it. 399apps for Schools assumes neither. The office runs one app; parents get the fee invoice, reminder and receipt on WhatsApp and pay straight to the school’s own UPI. Here is how the two models differ.
| Parent app + payment gateway | 399apps for Schools (WhatsApp + your own UPI) | |
|---|---|---|
| What a parent installs | A school app from the Play Store or App Store, plus a login and an OTP to remember. | Nothing. Fee invoices, receipts and notices arrive in the WhatsApp chat they already open every day. |
| Who actually sees the fee reminder | Only parents who installed the app, kept it, and left notifications on. | Every parent whose WhatsApp number the office has, on the school’s own business number. |
| How the fee is paid | Usually through a payment gateway inside the app, which takes a charge on each fee. | The school’s own UPI ID and QR on the invoice. Money lands in the school’s bank, with no gateway charge. |
| Grandparents, drivers and shared phones | Each needs their own install and login, or the message never reaches them. | A QR can be scanned from another phone, and drivers and staff get their route and payslip without a login. |
| Language | Whatever the app’s menus are built in. | English, Hindi or Hinglish, chosen per message. |
| Where it falls short | Stronger if you want homework, online classes or a gradebook parents browse inside an app. | No learning platform and no parent portal — the office confirms each UPI payment against the bank app before the receipt goes out. |
From the fee plan to the receipt, without a phone call
Invoices and reminders that raise themselves
Set a fee plan per class and term once. Invoices go out on schedule as a numbered PDF with your UPI QR on it, and reminders follow your own dates.
- Monthly, term or annual fee plans by class
- GST applied correctly — tuition and school transport exempt (SAC 999210), items like uniforms taxed at their own rate (HSN 6203, 5%)
- Numbered invoices with a UPI QR on every PDF, ready for audit
- Reminders before, on and after the due date — skipped automatically once a parent has paid
Paid to the school, not through a gateway
Every fee message carries the school's own UPI QR and a one-tap pay button. The money lands in the school's bank account directly, so there is no gateway in between and no gateway charge on a fee.
- The school's own UPI ID — money goes straight to the school's bank
- QR code and one-tap pay, so a parent can also scan it on another phone
- The invoice number travels in the UPI note, so each payment arrives already labelled
- The office checks the UTR against the bank app, confirms, and the receipt goes out
Money in, instantly known
A parent pays from the chat and the receipt goes out right away. Counter payments are tracked in the same place, and the correspondent gets the day summarised on WhatsApp.
- Cash and cheque at the fee counter too, with bounce tracking that reopens the invoice
- Receipt sent to the parent the moment the money is confirmed
- Daily summary at 7 pm — collected, pending and how many invoices are overdue
- Reports for your CA: GSTR-1, GSTR-3B, receivables ageing and period lock
Circulars, safety, staff and the controls over all of it
Circulars, exams and parent–teacher meetings
Send to the whole school, one class or one bus route, now or scheduled ahead. Parents never have to scroll a noisy group chat to find the one notice that applies to their child.
- Circulars and holiday notices — whole school, a class or a route
- Exam timetables, hall tickets and "the report card is ready"
- PTM booking — parents pick a slot, and confirmation and reminder follow
- Permission slips signed from the phone with built-in e-sign
- General notices go out between 9 am and 9 pm only
Absence and school bus alerts
The class teacher marks attendance and only the parents of absent students hear from you. On the route, the bus attendant taps once and every parent on that route knows.
- Daily absence alert, sent only to the parents of absent students
- Bus has left school — every parent on the route, in one tap
- Near your stop, so nobody waits at the roadside
- Dropped off, confirmed once the child is off the bus
Payslips, duties and staff notices
Teachers, drivers, attendants, cooks and guards get their payslip and duty updates on WhatsApp. The office runs staff attendance and wages in the app.
- Staff attendance — present, half-day, leave, holiday
- Wages worked out per period, payslip PDF sent on pay day
- Today's route, stop changes and trip timing to the driver
- Salary advances tracked, and circulars to staff
One screen of switches, and the office holds it
Every alert has a switch for each channel. Nothing leaves the school until the office turns it on — which is the difference between a school WhatsApp system and a school WhatsApp group.
- Per-alert, per-channel switches for WhatsApp and email
- Fee invoice, absence, bus near stop, payment received, admission enquiry, monthly GST report
- Admission enquiries and supplier bills due land on the correspondent’s WhatsApp too
- Messages in English, Hindi or Hinglish, per message
Who this is for, and who it isn’t
Worth a demo if
- You are a school, matriculation or CBSE, collecting fees by term and chasing them by phone call.
- Your parents are already on WhatsApp and will not install a school app — or installed one and stopped opening it.
- You want fee money in the school’s own bank account, not routed through a payment gateway that takes a cut.
- Your drivers, attendants, cooks and guards need payslips and duty updates but should not be handed a login.
- Your correspondent wants to know the day’s collection without asking the office for a report.
Look elsewhere if
- You want a learning platform — online classes, homework submission, lesson content or a question bank. This is the school office, not the classroom.
- You need statutory payroll — PF, ESI and salary-TDS computation and filing are not included. Wages and payslips are.
- You want parents inside a branded school app. The whole design here is that they never install one.
- You want to broadcast marketing to parents. The office controls each alert, and general notices are held to 9 am–9 pm.
₹7,500 per school, per year — everything on this page
One price for the whole school. It is separate from the ₹399/month per app catalogue the rest of 399apps runs on — you do not need any of those apps to use this.
What ₹7,500 per school works out to per student
Most school software is quoted per student, so the bill grows with every admission. This one is a single price for the school. Divided out, it looks like this:
| Students in the school | Price for the year | Works out to, per student |
|---|---|---|
| 200 | ₹7,500 | ₹37.50 a year |
| 500 | ₹7,500 | ₹15 a year |
| 1,000 | ₹7,500 | ₹7.50 a year |
Fees are paid to the school’s own UPI, so no payment gateway charge comes off any fee either. Tell us your enrolment on the demo call and the quote is confirmed for your school.
- Step 1
Add families
Parents, students and the term fees for each class.
- Step 2
Connect WhatsApp
Your school's own number, as a WhatsApp Business account.
- Step 3
Switch on alerts
Choose which messages go out, to whom, and at what time.
Still weighing a payment gateway? How schools collect fees on WhatsApp without a payment gateway — the six steps, a side-by-side comparison, and when a gateway is still the better call.
Selling uniforms or books with the term fee? Is GST applicable on school fees in India? — each fee head, its GST, and how exempt and taxable lines share one invoice.
Spending hours chasing fee payments by phone? How to send fee reminders to parents on WhatsApp — seven steps, four methods compared, and the one rule that matters: stop reminding a parent who has paid.
Parents calling the office asking where the bus is? School bus tracking alerts to parents on WhatsApp — three taps by the bus attendant, three alerts to every parent on the route, no GPS hardware and no parent app.
Questions school offices ask
Fees, UPI, WhatsApp and what the office controls.
Do parents have to install an app? +
We tried a school app and most parents never installed it. Is there fee software where parents don’t need an app at all? +
When is a school app with a parent login the better choice? +
Do we need a payment gateway to collect fees online? +
Many of our parents still pay cash or cheque at the fee counter. Do we need a separate register for them? +
I am the correspondent and I do not sit in the fee office. How do I know what was collected today without asking for a report? +
What does 399apps for Schools cost? +
We have about 500 students and other school software quoted us per student. What does the per-school price work out to? +
Is this the same ₹399/month plan as the other 399apps products? +
Is GST handled correctly on school fees? +
Whose WhatsApp number do the messages come from? +
Can we stop a particular alert from going out? +
What do drivers, attendants and other non-teaching staff get? +
How do we start? +
See it run on your own fee plan
We set up one class and one term with your real fee structure, send a fee message to your phone and let you pay it by UPI. ₹7,500 per school per year if you go ahead.